Grow the club.
More families signed up, more of them paying on time, and more of them coming back next season. We've run this from the inside, for ten brands and 8,700 families, and the paperwork stops eating your volunteers on the way through.
United Sports Group · Christchurch United · Mini Football Leagues
United Sports Group
Sport · Christchurch
Sound familiar?
None of this is why you started the business. All of it is fixable, and most of it is fixable once rather than every week.
- 01Registrations arrive in three places and none of them agree.
- 02Somebody spends every Sunday chasing unpaid fees by message.
- 03A committee question as basic as how many under-nines are enrolled takes a week to answer.
- 04The people doing this are volunteers, and they're doing it instead of coaching.
What actually changes
Registration and payment in one flow
Families register and pay on your own domain, and it appears in your system immediately. No export, no reconciliation, no second spreadsheet.
Questions answered in seconds
How many in each age group, who has paid, who hasn't, what a family has spent across five years. We migrated a decade of history, 8,721 people and $1,117,269 of payments, reconciled to the cent.
The admin stops eating the coaching
Rolls taken on a phone at the side of the pitch, reminders that send themselves, and rosters that don't live in one person's head.
All of it, from one person
A web agency does the site, someone else does the ads, a third does the software, and the gaps between them are where your money and your Tuesday afternoons go. I’ve had to learn every one of these running my own businesses, so you deal with one person for the lot.
Getting them registered
- Registration and payment in one flow
- Family accounts and siblings
- Payment plans and part payments
- Refunds staff can issue themselves
Running the season
- Rolls taken on a phone at the pitch
- Teams, rosters and coach assignment
- Fixtures, results and standings
- Venue and facility bookings
Talking to families
- Email and text campaigns
- Automated reminders and receipts
- A parent login for their own children
- Website and news
Answering the committee
- Numbers by age group, instantly
- Revenue per programme
- Historical data migrated and reconciled
- Reporting the treasurer trusts
We’ve done this one
Ten brands, ten staff, 8,721 families, one system.
The operating system behind ten brands
Registrations, payments, staff, stock, streaming and reporting for a sports organisation with 10 full-time staff.
- people migrated
- 8,721people migrated
- of payment history reconciled
- $1,117,269of payment history reconciled
- brands on one system
- 10brands on one system
Where it starts
The Audit
Before anything gets built. I go through your site, your booking flow, your tracking and your numbers, then hand back a written page showing exactly where you're losing people and what it's worth to fix. If we go ahead together, it's credited against the build.
One week
How we workNot quite you?
What would you do with the time?
Half an hour on a call, no charge. Tell me what your week actually looks like and I’ll tell you honestly which parts of it I can take off you.